From November, 2021, Vietnam started to actively deploy the application of e-invoicing (in Vietnamese: Hóa Đơn Điện Tử or HĐĐT). The implementation is divided into two phases:
The most important requirements in deploying e-invoicing in Vietnam was that all data on e-invoices must be transferred to tax authorities, and that the data followed Vietnam’s Law on Tax Administration, Decree 123/2020/ND-CP, Circular No. 32/2011/TT-BTC and Circular 78/2021/TT-BTC.
To meet the requirements of the task, tax authorities at all levels were involved in the development of an IT system that allows the connection between solution providers and the data transmission, reception and storage location in the internet. Along with the implementation of technical solutions, Vietnam’s General Department of Taxation (GDT) has established a steering committee for the implementation of e-invoices. Provincial and local committees were involved as well as the agencies.
By the end of August 2021, the province of Quang Ninh has nearly 8,400 organizations and businesses registered for e-invoices, accounting for 93% of the total number of organizations and enterprises that used to work with printed invoices. The implementation of e-invoicing in bigger provinces is focused on the usage of e-invoices, and in smaller provinces is on the registration for using the e-invoices.
Businesses can register for using e-invoices through Form No. 01/DKTD-HDĐT Appendix IA issued with Decree No. 123/2020/ND-CP. Businesses can register to use e-invoices through:
a) an electronic e-invoicing service provider; or
b) directly through the website of General Department of Taxation (GDT)
In case of registration through an e-invoice service provider, the GDP will confirm the receipt of registration through the e-invoice service provider. In case of direct registration at the website of the GDT, the website of GDT will confirm the receipt and registration through an electronic notice using Form No. 01/TB-TNĐT Appendix IB
The e-invoice registration form No. 01/DKTD-HDĐT includes:
Contact details:
Invoice form:
Form of sending e-invoice data:
A) In case of using e-invoices with code of not having to pay for services according to Clause 1, Article 14 of the Decree:
B) In case of using e-invoices without tax authority’s code:
E-invoice data transfer method:
Type of invoice used:
List of digital certificates used:
Registration(s) for Invoicing Authorization:
To change registration information, businesses can use the Form No. 01/DKTD-HDĐT Appendix IA and request the change through the website of the e-invoice provider or directly form the website of GDT as mentioned in point 1.
Enterprises, economic organizations, other organizations, business households and individuals eligible for using e-invoices with the tax authority’s code do not have to pay for registration services. Otherwise, the fee applies as per e-invoice provider’s price or per GDT’s price.
The decision whether or not the registration was accepted is usually obtained within 1 working day. Businesses that transfer data directly to GTD but have not configured the technical infrastructure correctly are given 5 days to amend the configurations before they are granted a registration acceptance.
Source: gdt.gov, baoquangninh.com.vn, e-invoice.vn
NOTE: The content of this article is intended to provide a general guide to the subject matter. Specialist advice should be sought about your specific circumstances.