Invoicing in Romania
In Romania, individuals or businesses liable for VAT are usually required to issue VAT invoices for supplies to other VAT-registered entities, including exports and intra-community supplies. This requirement typically does not extend to VAT-exempt supplies or transactions outside the VAT scope. A VAT invoice is crucial for supporting claims for input tax deductions or reimbursements through EU refund schemes.
Learn more about invoice requirements in Romania in our comprehensive guide.
Invoicing Information
The essential details that must be included in an invoice are:
Full VAT invoice
- Name, address, VAT ID of the supplier and recipient; if supplier and/or recipient is not established in Romania, it must include the name, address, and VAT ID for the fiscal representative.
- Issue date.
- Date when the goods or services were supplied or rendered, or the date when an advance payment was made.
- Unique sequential number identifying the invoice.
- Goods supplied type and quantity.
- Amount of goods supplied, or services rendered.
- VAT rate applied.
- VAT amount payable as well as the advance payments received.
- VAT amount payable breakdown either by VAT rate or exemption.
- Total amount payable.
- If VAT exemption is applied, a reference of the related regulation stating that the supply of goods/services is VAT exempt.
- If the person liable to pay VAT is the recipient, a statement referring to “reverse charge” must be indicated.
- If the transactions made are governed by specific regimes, the invoice should contain a reference to these regimes, such as but not limited to:
- Travel agents (regimul marjei—agentii de turism)
- Secondhand goods (regimul marjei—bunuri secondhand)
- Works of art (regimul marjei—opera de arta)
- Collector’s items and antiques (regimulmarjei—obiecte de colectie si antichitati)
In Romania, a VAT invoice should be issued by the 15th day of the month following the taxable event.
Selling in Romania?
Electronic Invoicing
While electronic invoicing is not compulsory in Romania, it can be used on a voluntary basis. However, it is mandatory for most business-to-government (B2G) transactions.
Additionally, electronic invoices can be dispatched through the RO e-Faktura platform. To use this platform, both the issuer and the recipient must be registered. The invoices are transmitted in an XML format, and there are no requirements for validation or reporting.
Simplified Invoice
Simplified invoices are permitted for sales of EUR 100 or less. This type of invoice will only require the following to be included in the invoice:
- Issue date.
- Name, address, and of supplier VAT ID of the supplier.
- Goods supplied type and quantity.
- Breakdown of VAT amount payable by VAT rate or exemption including the total amount payable.
Last Updated: 03/01/2024
Disclaimer
The information provided by Global VAT Compliance B.V. on this webpage is intended for general informational purposes only. Global VAT Compliance B.V. is not responsible for the accuracy of the information on these pages, and cannot be held liable for claims or losses deriving from the use of this information. If you wish to receive VAT related information please contact our experts at support@gvc.tax
